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real estate management

  • Key Cabinets for Real Estate Agents - Save Money & Time

    Keeping things organised when you’re always on the move showing properties to potential customers can be extremely daunting. At Telkee Lockable Cabinets, we have a few office management solutions that will make keeping track of real estate documentation and keys a breeze.

    In the real estate industry, there are many listings in the market whether it’s for sale or rent, and as a real estate agent, you’ll need to be diligent of the safety of the properties your clients place in your hands. Whether it’s from the various files and papers to the keys, you need to stay on top of things with all important information being secured carefully. For instance with files, the place to store them would be with an alphabetically or numerically catalogued filing system in a piece of furniture that any office will have - a filing cabinet.

    At TelKee Lockable Cabinets, you have the convenient and affordable option of using existing filing cabinets to not only store documents and papers for your real estate business, but also organise and secure  keys to the properties in the same filing drawer as the documents. These key file suspension panels are equipped with key hooks and placement for labelling so that you can easily identify which key belongs to which hook.

    If you figure out a handy organisation system, it will be even more efficient, especially with the accessories provided by TelKee to make life a little easier around the office, such as with index cards, perforated key hook labels, printed and colour key tags, and much more. Isn’t that convenient?

    When it comes to secure key management, which is crucial in the real estate market, you can utilise a central location to store all keys in the likes of a TelKee lockable key cabinet.

    Depending on the size of your real estate agency, you can decide on the size, which you should purchase, ranging from small, and medium to large key management solutions. The great thing about these key cabinets is that you are able to expand on the capacity due to the availability of expansion panels for more keys to be stored.

    These key cabinets are secured either with a keyed or keyless entry system. Depending on your preference, you may chose the standard locking option available with the standard key cabinets for purchase at TelKee Lockable Cabinets or opt to upgrade to the likes of a mechanical keypad or any other locking mechanism available for choosing.

  • Key Control Systems and How They Help Real Estate Management

    Real estate is an ever-necessary industry being one of the vital necessities for survival – a roof over your head.  If you were to pick up a newspaper, you would notice the rising number of real estate listings with rising price tags as well (after the recent drop). Therefore, real estate agencies will require various management options to secure their listings for the clientele, including key management solutions.

    To ensure that the homes and properties under your purview is safe while it’s listed on the market for sale, real estate agents make sure that they only show them to potential buyers on an appointment basis. This is a much safer option that the old method of having a lockbox on site. Setting up viewing on appointment basis is a common practice when selling upscale properties and this method has become quite safe and secure with concern to real estate management. Agents are enforcing it on their end where all the keys to their properties are stored safely in key management cabinets such as those offered by TelKee Key Cabinets.

    Essentially, the keys to the properties are stored securely in the key cabinets until required. These can range across various sizes between small, medium and large depending on the number of properties/real estate listings being managed. For those who already own secure lockable filing cabinets, the option of using key suspended files with hooks to store keys is quite valuable too. However, when it comes to a secure key cabinet you can limit the number of personnel who access it, or even make sure they will require pre-authorisation (in the event you opt for a mechanical keypad entry system). When despatching a key from its hook, the real estate agent will need to note down the details on a signature strips that will then replace the key that was taken out. With a mechanical keypad that uses software, the details of who accesses the key cabinet with a date and time stamp will be automatically logged too.

    You are able to organise and categorise the keys by types of properties using the key tag accessories that can be colour coded and numbered. Some come with advertising (such as that of your brand name); you’ll find high scale real estate/property management agencies will tend to do so as it’s a form of branding.

    One of the benefits of purchasing a TelKee Key Cabinet is the fact that if you have purchased a cabinet already depending on the minimum quantity you require, you are able to get expansion panels with key hooks to make up for capacity until the maximum number of panels that can be fitted in is reached.

  • Professional Tips for Real Estate/Property Management

    When you work with several clients or projects, there will come a time that you will start to feel overwhelmed and often feel worn down. In order to avoid such situations, we have with us a few professional tips for you. Real estate and/or property management agents who juggle many items on their task lists, often running between properties may find the following tips extremely useful in terms of keeping up with different turn of events and more.

    Setting Expectation Levels

    When working with clients, it is important to let them know what they are getting from you in terms of service and what they should expect. Having processes for everything from returning missed calls and replying to emails within a certain time frame, to mapping out a route when showing various properties to clients is always something and can really impress.

    Delegation Is Everything

    When you are feeling overwhelmed, heed the warning signs and delegate non-critical work items or less meaningful tasks to your staff who are able to handle it. By sharing and communicating with your team members, you are able to adjust to divide and conquer. Often a life-size calendar in your office would be ideal to visually represent the tasks and pending items.

    Time-Blocking

    By figuring out your daily tasks and setting times and durations for each, you are able to better prepare yourself. Time management greatly helps in achieving your goals. However, do time-block some time for a walk to unwind during the workday to reduce stress levels.

    Prewriting Marketing Content

    When you have content to be used in advertisements, blogs and more, sometimes taking a couple of hours from the weekend to work on these is a great idea so that they aren’t rushed. Planning your topics and content pieces as well as establishing a marketing timeframe inclusive of social media  will be quite valuable when you need to delegate the tasks and have your staff run with it (as all the information will be included as instructions/notes).

    Retain Consistency

    Make sure you keep at the above mentioned so that your standards remain the same, whether it’s with dealing with clients or your staff.  Add these to your daily/weekly for maximum results.

    With these tips, you can manage yourself in a way that offers consistent and quality work. TelKee Lockable Cabinets offers secure lockable cabinets and other key management accessories that offer great value to real estate agencies.

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