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key management

  • Getting Yourself Organised When Using Secure Key Cabinets

    Running an office is not easy, but if you are part of administration responsible for tasks, proper management and organisation goes a long way in ensuring that things do not go wrong, or missing. Secure key cabinets are the perfect solution for your key management requirement, whether you opt for a wall mounted option, or a filing cabinet addition, you need to be on top of things to ensure that they are utilised to the maximum potential and your administration requirements and needs are met.

    The first step in making sure that your keys are stored securely is to acquire or purchase a key cabinet with the right tools. That is with hooks for hanging the keys, a numbering system or slots to add them and preferably some form of expansion capability in case you feel there will be a requirement for it in the future. Making sure that they are secure comes with the locking mechanism, and these can be anything from a key entry to a key-less entry.

    Depending on your requirement and the number of personnel that are responsible for it, you will have to make this decision based on that criteria. Based on the type of office you run, that is, real estate, vehicle yards, government office,apartment complex, and so forth, the need for secure key cabinets may differ. However, one thing remains, and that is, you need to figure out an easy way to get to your keys.

    Therefore, start numbering the keys that you have in hand by using stamped, printed, or blank key tags and attaching the relevant key to the corresponding key tag. You can then use either printed or blank perforated sheets to number the hooks in your secure key cabinet up to the number you have used while numbering the key tags. Once that is done, one stage of key management process is complete.

    The next step would be to ensure that when you need to find a key quickly, you have all the information readily available and this is done via the use of index cards, books, or logs. These can be numbered alphabetically or numerically depending on your preference and requirement. This will help you find your keys easier, and save time. Furthermore, you could also put to use signature strips so that the responsible person can quickly find out why a key is missing from the secure key cabinet, and to know the person accountable for dispatching the key.

    You can organise your key cabinet better with these ways. Make sure to also purchase the right accessories or ensure that the accessories come in the package when you purchase a lockable key cabinet.

  • Why is Key Control and Security Important?

    This may seem like a simple question enough to answer, but there are still a lot of business owners who don’t understand the importance of establishing a secure key management solution. While staying organised to save time locating your keys is an important  part of it, keeping your keys safe in a lockable key cabinet can also help save you money! Keep reading this Telkee blog post to find out how.

    Reduced chances of loss and theft

    Whether you’re running a car rental business or in the real estate management industry, keeping your keys secure plays a critical role in saving money wasted on replacing lost keys and reducing theft of your valuable possessions.

    Use premium quality key racks and lockable key storage cabinets that are upgraded with locking mechanisms that reflect your business need. For instance, a car sales organisation will find it helpful to use a vehicle key cabinet that has larger hooks for key bunches. Upgrading the cabinet to include a slam lock door along with a mechanical keypad locking mechanism and a manager override lock will allow sales team members keyless entry at any time during the day, while a manager will be able to secure the cabinet at night to ensure no one has access to it.

    Lower Insurance Costs

    Lockable key cabinets will help you reduce your insurance costs in the long run, by reducing the risk of losing your valuable keys or having them stolen.

    Especially when it comes to houses, someone you thought was a potential customer can take the car keys and come back to steal the vehicle at any time. This is extremely convenient since most vehicles have electronic door locks. With this in mind, it’s very important to use a durable key safe which should be placed in a location that’s not easily accessible to customers or other non-employees that are at your business.

  • Professional Tips for Real Estate/Property Management

    When you work with several clients or projects, there will come a time that you will start to feel overwhelmed and often feel worn down. In order to avoid such situations, we have with us a few professional tips for you. Real estate and/or property management agents who juggle many items on their task lists, often running between properties may find the following tips extremely useful in terms of keeping up with different turn of events and more.

    Setting Expectation Levels

    When working with clients, it is important to let them know what they are getting from you in terms of service and what they should expect. Having processes for everything from returning missed calls and replying to emails within a certain time frame, to mapping out a route when showing various properties to clients is always something and can really impress.

    Delegation Is Everything

    When you are feeling overwhelmed, heed the warning signs and delegate non-critical work items or less meaningful tasks to your staff who are able to handle it. By sharing and communicating with your team members, you are able to adjust to divide and conquer. Often a life-size calendar in your office would be ideal to visually represent the tasks and pending items.

    Time-Blocking

    By figuring out your daily tasks and setting times and durations for each, you are able to better prepare yourself. Time management greatly helps in achieving your goals. However, do time-block some time for a walk to unwind during the workday to reduce stress levels.

    Prewriting Marketing Content

    When you have content to be used in advertisements, blogs and more, sometimes taking a couple of hours from the weekend to work on these is a great idea so that they aren’t rushed. Planning your topics and content pieces as well as establishing a marketing timeframe inclusive of social media  will be quite valuable when you need to delegate the tasks and have your staff run with it (as all the information will be included as instructions/notes).

    Retain Consistency

    Make sure you keep at the above mentioned so that your standards remain the same, whether it’s with dealing with clients or your staff.  Add these to your daily/weekly for maximum results.

    With these tips, you can manage yourself in a way that offers consistent and quality work. TelKee Lockable Cabinets offers secure lockable cabinets and other key management accessories that offer great value to real estate agencies.

  • Key Cabinet Accessories

    When you are tasked with ensuring your building is secure, as well as responsible for the duty of care of the assets within, you probably need various office management solutions such as storage and key cabinets. You probably also asked yourself “which key cabinet is right for me” at some point in your requirement gathering stage. You may have stumbled upon this post when looking for options and reviews so that you can make an informed decision when purchasing your key cabinet accessories.

    A key cabinet can be small enough to hold your home keys (to doors and various other locks) and large enough to house hundreds of infrastructure keys or even vehicular keys with bulky heads. There are many features that make them attractive to a buyer, not forgetting their aesthetics to match the office or interior and also the accessories it’s accompanied by. These secure key cabinets are quite beneficial to any office or business as not only do they fulfill the requirements of secure key storage, but it also offers various key management solutions also. These key cabinet accessories are quite the complement to the main star (being the secure key cabinet).

    Key Cabinet Accessories from TelKee Key Cabinets range from printed and coloured key tags to perforated sheets that can either be numbered or blank for your preference to locking systems depending on your choice of security, index cards for easy referencing to the key you’re looking for, signature strips for due responsibility, expansions and more.

    The Indexing Systems made available by TelKee, Australia’s leading supplier of key management solutions, include both alphabetical and numerical means of categorizing, where you are given the option of using cards or an alphabetically categorized book.

    The Locking Systems available, whether it’s the standard or an upgrade feature allows you to select your preference of locking system. Choose from the lock and key options to even keyless locking mechanisms. You have the option of choosing the standard cam lock that comes with 2 keys, the 3-digit combination/combo lock, the bi-lock and a mechanical keypad that comes with or without a manager override and not forgetting a logging software option to log who has accessed the key cabinet based on their pass codes.

    With many more great key cabinet accessories available on the TelKee Lockable Cabinets website, you’ll be able to find out everything you need to buy for your key storage and management solution. Shop online with TelKee Lockable Cabinets by choosing your shopping options.

  • Workplace Health and Safety in Australia

    Working in the land down, there are many things to look out for when it comes to Workplace Health and Safety. If you're an Australian business, you need to ensure that your workplace is equipped with a WHS lockable cabinet to store the manuals, guidelines and policies that should be followed to ensure that your employees' health and safety is upheld.

     TelKee Lockabke Cabinets for Workplace Health and Safety | WHS Lockable Cabinet

    There are many items to look out for; especially when it comes to the particular industry you work in. Keep in mind that you need to adhere to these regulations and codes of practice to ensure the standards are in place. These can range from anything from using asbestos in the home or workplace, to managing risks, medical solutions and worker's compensation to name a few.

    When it comes to maintaining a Workplace Health and Safety lockable cabinet you need to ensure that it holds all the items necessary for your employees as well as you, the employer, to know the ins and outs of the standards. Therefore, it's best to make sure that the following codes of practices are well documented and stored within the WHS lockable cabinet to provide reference wherever necessary.

    •          How to Manage Work Health and Safety Risks

    •          Managing the Work Environment and Facilities

    •          Work Health and Safety Consultation, Co-operation and Co-ordination

    •          Managing Noise and Preventing Hearing Loss

    •          Hazardous Manual Tasks

    •          Confined Spaces

    •          Managing the Risk of Falls at Workplaces

    •          Preparation of Safety Data Sheets for Hazardous Chemicals

    •          Labelling of Workplace Hazardous Chemicals

    •          How to Manage and Control Asbestos in the Workplace

    •          How to Safely Remove Asbestos

    •          First Aid in the Workplace

    •          Construction Work

    •          Preventing Falls in Housing Construction

    •          Managing Electrical Risks at the Workplace

    •          Managing Risks of Hazardous Chemicals in the Workplace

    •          Managing Risks of Plant in the Workplace

    •          Welding Processes

    •          Excavation Work

    •          Demolition Work

    •          Safe Design of Structures

    •          Spray Painting and Powder Coating

    •          Abrasive Blasting

    Whether you are working in an office building, campus or a work site, it's crucial to have these at hand whenever necessary. Therefore, ensure that you have these as well as regulations that relate to the state as well in your WHS lockable cabinet.

    TelKee Lockable Cabinets offers a Lockable Cabinet especially meant for storing WHS Documentation and Manuals.

  • Workplace Safety Tips by TelKee Lockable Cabinets

    At TelKee Lockable Cabinets, Australia, we strive to ensure that proper measures are taken to promote a stress free and safe environment to work in. With our lockable cabinets, key panels and various key & storage management solutions & products, we aid taking one step closer to the achieving the ideal work place balance. This week, we focus on Workplace Safety Tips that are ideal choices when working in office management in Australia. TelKee Lockable Cabinets and its solutions can definitely aid you in this regard.

    • Maintain a Clean Work Area. This will help remove hazards by keeping it clean and tidy.
    • Prevent Exposure to Hazardous Situations with Due Care.
    • Use Guard and Engineering Solutions to Protect Oneself from Exposure to Hazardous Situations.
    • Incentivise Workplace Safety Programs with your Employees.
    • Provide Clear and Concise Work Guidelines. Make sure you communicate to your employees what would result in an unsafe or hazardous situation for them to avoid exposure or prevent it from happening.
    • Stay Positive. Don't dwell on worst-case scenarios but on positive energy, it's crucial that you maintain accurate Workplace Health and Safety manuals as well as Incident Logs for future references.
    • Maintain a Professional and Mutually Beneficial Balanced Relationships with your Employees.
    • Maintain Machinery in Good Working Condition. Take preventative actions to ensure that a hazardous situation does not arise from neglect or depreciation of your assets.

    Put away the likes of keys into Key Lockable Cabinets and other miscellaneous items in Multi Use Cabinets available for purchase at TelKee Lockable Cabinets. It also helps if you maintain a WHS Lockable Cabinet to store and maintain your Workplace Health and Safety manuals and other items that related to Occupational Safety.

    The following products are ideal choices to aid in the process of creating a safe and clean working environment.

    TelKee Key Cabinets

    TelKee Large Key Security Management Australia

    TelKee Lockable Key Cabinets are the perfect answer to any office key storage, and key security problems. With choices for wall mountable key security cabinets from TelKee will suit real estate offices, government departments, apartment building property management, business and corporate services, providing an efficient and effective solution for the ‘duty of care’ you need to have in place for any office key storage.
    TelKee Multi Use Cabinets

    TelKee Adjustable Shelf S530 Grey

    The efficient storage of general office equipments forms the basis of any well-organized business making TelKee Adjustable Shelf Cabinets the ideal office equipment addition. Lockable and with adjustable shelves, they are perfect for storing small office necessities such as CD/disks, Training videos, OHS manuals, Medical and First Aid supplies, Photographic equipment and Cameras, and Office Mobile phones.
    TelKee Workplace Health & Safety Cabinet

    Telkee Workplace Health and Safety Cabinet

    Workplace Health and Safety regulations set the standard and duty of care required on commercial sites with regard to contractors and employees. TelKee's weather resistant WHS cabinet provides a centralised location to store all vital Workplace Health and Safety manuals and information via a push-button lock with secure sign-in sign-out.
  • Setting up Policies for Key Control & Management with TelKee Key Cabinets

    The purpose of a Key Control & Management Policy is to ensure that there is reasonable security to the likes of members, employees, residents of a property for their personal protection as well as the property/properties in it. Key cabinet solutions can greatly see to it that it's fulfilled with the help of such a policy system set in place. In order for you to set up a Key Control Policy, you'll need to define the following areas of scope and concern.

    TelKee Key Lockable Cabinets Australia | Key Control and Management Policy Document

    1. Definition of Key Control Department: Define the department which is responsible for key control, management and maintenance and assign responsibilities, roles and action plans.

    2. Personnel Authorised to Issue Keys: Denote how the issuance of keys is authorised, by which personnel and the procedure required to accomplish it

    3. Rules Regarding Issuance of Keys: Denote to which category of personnel each rule is relevant to and how they are apply to them in terms of key control, management and maintenance

    4. Lock Policy: Provide information to whom the responsibilities of keys lie with, as well as processes they must follow.

    5. Numbering System for Keys: Providing a form of identification for each key in the form of coloured and/or printed tags, with a numbering system that will be used for key control and management.

    6. Lost/Stolen Keys: In the instance of lost or stolen keys, you are required to follow certain protocols, of which  should be written down and shared with relevant people via some form of communication, either with a safety manual, memo or pamphlet.

    7. Termination/Retirement/Separation from Organisation: List down the procedure that should take place in the instance a member/employee or resident of your organisation is terminated/retired/separated in order for operation to proceed without issues.

    8. Repair of Locks, Keys or Door Hardware: Set guidelines as to who is responsible for the repair of locks, keys or door hardware, and how it should be carried out in order to follow through on processes and ensure that tasks are completed and all locks, keys and door hardware are operational.

    9. Storage of Keys: All keys in use will require safe keeping, therefore it's best to utilise reliable, sturdy and lockable key cabinets such as those offered by TelKee Lockable Cabinets that cater to various sizes and capacities, as well as offer means of key control and management options via its accessories.

    10. Key Control Database: It's important to ensure you have proper management and control of your keys, therefore set in place a system that is centralised with the key storage location which includes key control data such as key issuance details, key numbering systems, purpose and other information that is relevant to your organisation

  • Helpful Tips for Organising Your Storage Cabinets

    Keeping your storage cabinets organised is an extremely important part of ensuring your workplace runs smoothly. Taking the time to purchase cabinetry that’s suitable for your business will ensure minimum time wasted searching for things, which inturn makes office processes that much more efficient and productive. We understand that getting paperwork and loose office supplies arranged can get downright messy sometimes; here are some simple, but useful tips to keep your storage key cabinets and filing cabinet solutions in tiptop shape!

    Organising Key Cabinets

    Ideal for decluttering large amounts of keys, key cabinets are popularly used in a variety of different occupations from real estate agents to vehicle hiring firms. From small key management solutions for a single emergency key box to larger options for over 400 keys, you will ideally need secure key cabinets to maintain authorised access to restricted areas, especially  if the key cabinet is located in a public area.

    Bring some order to your lockable key cabinets by using placeholders with a numbering system. - a time tested practice that’s easily implemented and promises good results. Use a permanent ink stamp to number each key tag, number the placeholders clearly in the secure key cabinet as well and place each key on its corresponding hook for easy retrieval.

    Include placeholders for absent keys with a descriptive tag (placed on small stickers) such as “Key Loaned” or any other innovative tags to make organisation of your storage key cabinets easier.

    Organising Filing Cabinet Solutions

    The first step to arranging your paperwork is to think about how you would search for something and then arrange your files in that logical order. While. it may seem obvious enough, labeling everything is a  critical part of organising your filing cabinet and should include file folders, cabinets and boxes for quick retrieval.

    Throwing out trash and unnecessary paperwork is an important segment of maintaining your filing cabinets. Set up an easy, weekly process  to weed through new paperwork and route each document to their correct filing location. Ensure you don’t misplace anything by keeping all paperwork that reaches your desk prior to filing  in one place, such as your desktop inbox.

    If you require a key management system, but  prefer not to use separate key cabinets,  key storage panels fit neatly inside any existing file cabinet and are just as effective. Follow the same  good practices used to organise storage key cabinets for quick and easy retrieval.

  • Key Cabinets and Key Tags

    Let's face it; being assigned a bunch of keys can be a real hassle, especially if you have to carry them around in a big old key ring with so many dangling keys attached to it. You might spend ages trying to figure out which key opens which door and it can be a real headache. That's a thing of the past with key cabinets and key tags that allows you to only carry one master key to the key cabinet itself on your person. All those other keys you are responsible are happily stored on hooks according to their number which corresponds to that of the key tag, and is catalogued in the index cards or book.

    TelKee Lockable Key Cabinets Small Key Management Solutions Australia Telkee 530 Model 100 Key Hooks Grey

    Telkee Lockable Cabinets offers a great range of lockable secure key cabinets as well as a range of printed key tags for your convenience. The types of key cabinets on offer depend on the various needs you might come across and they range from the like of suspension file systems, vehicle cabinets, and adjustable shelf cabinets.

    If you already have the likes of filing cabinets in your office, then you need not purchase extra secure lockable cabinets, as you can merely add on one or more key hook suspension file systems to store, and manage your keys. However, do make sure that the drawer that you are implementing the suspension panels in has a lock to ensure security of your keys and thereby the assets that you are safeguarding.  These suspension file systems for key management are available in three models. Namely, the 50-hook suspension file system model comes with 2 panels that facilitates 50 keys and comes with all the standard tags and accessories. The 100 -hook suspension file system model comes with 4 panels and accordingly facilitates that capacity whilst the 200-hook suspension file system model comes with 8 panels. They are all available with the standard key tags and accessories.

    Industries that would require these types of key management solutions would include the likes of offices, schools, hospitals, institutes and even governments. However, vehicle car yards and car parks would find them advantageous too. In such cases, Telkee Lockable Cabinets offers a wide range of vehicle cabinets that are equipped with mechanical key pads for keyless entry, key tags for each key item and not forgetting other accessories such as car yard stickers, long-life battery pack, audit software, perforated number sheets, and much more.

  • Make Life Easy with Lockable Key Cabinets

    There are many things that you need to consider when attempting to be organised and ensuring that your valuables are safeguarded. It's not easy to keep track of everything, and mistakes can happen, but if you had a little help in terms of keeping track of things, maybe with the use of lockable key cabinets and a little help from the accessories that go with it, wouldn't your life be a little easier?

    TelKee Lockable Key Cabinets Small Key Management Solutions Australia Telkee 530 Model 175 Key Hooks Beige

    Key tags, and other accessories such as signature strips, index cards and so forth makes organisation simpler and more straight forward. However, if you already have a requirement for the likes of key tags, with Telkee Lockable Cabinets, there are some special key tags that come with the cabinets being sold. These include the likes of one plastic key tag bag that has been sequentially numbered from the starting point of one (1) to the number of hooks available in that particular model of lockable key cabinets which is available in either blue or red. That is, if you take the likes of the model T530/175, the purchase of the lockable cabinet comes with tags that have been numbered from #1 to #175. Apart from the likes of such standard offers, there are also yellow and green printed key tags up for grabs if you so require them. Custom numbering is definitely doable, with our services being offered to print key tags from numbers #0001 all the way up to #9999. That is a lot of keys! However, when it comes to special hand stamped key tags, there is a surcharge involved as the process is different, and for it a $0.10 per tag is attached for such a service.

    Apart from the key tags, you might also want your cabinets to match the aesthetic of your office or surrounding where you will place your wall mount or free standing lockable key cabinet. The Telkee Lockable Cabinets come in two distinct colours, being either beige or gray. These two colours have their own advantages, where beige is best for offices and a standard colour, whilst the gray (which is actually Hammertone Gray), hides the likes of scratches better if it comes to that. However, do keep in mind that all the cabinets have been painted with a baked enamel scratch resistant paint, and the 347/35 model is the only one available in gray, while the others offer you the choice of picking from either colour.

    Peruse the various models, products and accessories made available to you when you are looking to purchase lockable cabinets from the online catalogue. You will not be disappointed.

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