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workplace tips

  • Pokemon Go Becoming an Office Trend? How to Keep Your Employees Focused at Work

    Pokemon Go has gone international with just about everyone from school kids to office workers and grandmothers addicted to this augmented reality game. While reports have shown that healthwise it’s doing a lot of good by getting you up and moving, it’s not ideal when your office become a pokestop  leaving everyone searching for pokemons instead of focusing on the task at hand. The Telkee key cabinets team is  here to help with some great suggestions to help stop your employees from staring at their phones and slipping away from their desks.

    How is Pokemon Go affecting Workplaces?

    Don’t Ban Pokemon Go, Instead Setup a Policy

    While this may seem like the first step to take, it will just lead to employees coming up with ways to play the game behind your back. Passive aggressive signs like the one below won’t work either as they’ll just be ignored. Instead devise a policy that lays out proper guidelines for device management. By doing this you have a solid framework to address unreasonable employee device usage.

    You can also include a section on the use of cameras at your workplace. Adding this to a policy will allow you to deem that the Pokemon Go AR mode is counted as using a phone camera and should be disabled when the game is played within office premises.

    Analyse Employee Performance

    Look beyond the amount of screentime used by an employee, instead analyse their performance. If you notice a huge drop in performance after the viral game hit the office - it’s definitely worth talking to the employee and highlighting the use of the game a possible problem.

    If an employee is playing the game without letting it affect their performance you should just leave it instead of trying to micromanage their time. Most high-performers can be trusted to manage their time efficiently, so if they need to a couple of minutes to swipe through social media or a couple of Pokeballs, trust them to do that while getting their job tasks done too.

    Set Deadlines Clearly

    Research has shown that employees tend to waste time browsing social media and playing games when they don’t have enough to do. This typically happens when you don’t also have any set work deadlines and are just meandering through tasks. To avoid this happening, it’s important to set clear tasks and priorities for your team either on a daily or weekly basis.

    While employees will most likely play the game during their breaks, you will be restricting the game to their downtime since they have to check off their day's work against their prioritised tasks.

  • Tips to Increase Productivity at Work

    Given the limited number of hours in a workday, being efficient with time management is crucial. One way to do so is to work smarter as opposed to worker more hours. The only factor that requires merit is the need for more deliberation with your time management. Here are some tips on how to increase productivity at work by working smarter!

    1. Track and limit the time spent on tasks: Become an expert in gauging time to be spent on certain tasks with the help of the Rescue Time app.
    2. Take breaks regularly: Whilst some will contest this, taking scheduled breaks will allow your brain to jumpstart it’s concentration levels. It’s been said that a person’s concentration starts to wane after 45 minutes on the same task.
    3. Set manageable self-imposed deadlines: Setting deadlines especially to open-ended projects can greatly affect the focus and productivity as you are watching the clock.
    4. The “Two-Minute” rule: A rule penned by Entrepreneur Steve Olenski, it involves making the most of small time windows to get tasks done, especially if they can be completed within 2 minutes or less.
    5. Saying no to meetings: Meetings can often eat up a lot of your time. Choose to have them over other mediums such as chat, phone, or a web-based meeting platform. As long as you are getting the same goals/tasks completed, your physical presence should not be a necessity. If a physical meeting IS required, consider having a standing meeting as it has shown to drive engagement and performance.
    6. End multitasking: Many would assume that multitasking actually gets a lot done, but experts say it could very well be the opposite. Focusing on one goal can help finish it faster than scattering it in various projects.
    7. Utilise commute time: If you are indeed commuting and you’re able to utilise your phone, take that time to read and respond emails, create your daily plan or even brainstorm ideas.
    8. Minimising Interruptions: Setting office hours, closing the door and or even working from home during critical projects is a good way to ensure your productivity soars and you get tasks done.
    9. Set an appealing environment: Sometimes having something to look at can be inspiring, even the wall colour helps. That is why most offices attempt to incorporate blue in their colour palette as it is found that it drives productivity.
    10. Turn off notifications: Something that relates to minimising interruptions, often putting your ringer on silent or disabling text/social media notifications can greatly help in focusing on the tasks at hand.
  • 5 Tips for Stress Management at Work

    Stress is one of the worst ways of killing your productivity and efficiency. When it comes to stress management at the workplace, not many people are aware of what steps you need to take to relieve yourself from it. Some say it is the role of the Human Resources department to help with this regard. At TelKee Lockable Cabinets, we value our employees and work towards helping them with workplace stress management. Here are the top 5 tips for managing stress in the workplace that we follow.

    1. Create a schedule that reduces stress – to reduce the stress in your life, you will need to add “gap time” to your daily schedules. Experts in stress management have said that adding five gaps in throughout the day – waking day, 10am, 2pm, 4pm and at bedtime. By allowing yourself time to reboot (which often involves deep breathing, and other exercises) you are able to manage stress reactions and adjust yourself accordingly.

    2. Become assertive – learn to say “No” to avoid becoming overwhelmed with work by bringing awareness into your current full schedule whilst maintaining a positive and team-oriented attitude.

    3. Take a break – make sure you take vacation or your personal days to relax and unwind to get away from workplace stressors.

    4. Unplug from work/disturbances – when you leave work, make sure you leave it behind. However, you should also consider unplugging yourself from technology and spend time doing things that would bring your relaxation. Consider switching off your phone and reading a book, perhaps.

    5. Let it out – one of the best ways to deal with stress is to talk about it. Talking about what is bothering you can pinpoint the issues at hand and help you take steps to remedying it. Another way to deal with it is to use exercise and break a sweat – it’s a known fact that physical activity is a known stress buster. Even if it’s a quick but brisk walk during lunchtime to get your meal, it can help get the blood pumping and releasing endorphins to help with stress management.

    Did you know that the earliest signs of workplace stress include decrease in concentration and memory, increase in fatigue, poor sleeping, increase in headaches and more? These stress symptoms should be enough to make you want to make a change. Make a change today with the above tips for stress busting at the workplace!

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