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productivity tips

  • Pokemon Go Becoming an Office Trend? How to Keep Your Employees Focused at Work

    Pokemon Go has gone international with just about everyone from school kids to office workers and grandmothers addicted to this augmented reality game. While reports have shown that healthwise it’s doing a lot of good by getting you up and moving, it’s not ideal when your office become a pokestop  leaving everyone searching for pokemons instead of focusing on the task at hand. The Telkee key cabinets team is  here to help with some great suggestions to help stop your employees from staring at their phones and slipping away from their desks.

    How is Pokemon Go affecting Workplaces?

    Don’t Ban Pokemon Go, Instead Setup a Policy

    While this may seem like the first step to take, it will just lead to employees coming up with ways to play the game behind your back. Passive aggressive signs like the one below won’t work either as they’ll just be ignored. Instead devise a policy that lays out proper guidelines for device management. By doing this you have a solid framework to address unreasonable employee device usage.

    You can also include a section on the use of cameras at your workplace. Adding this to a policy will allow you to deem that the Pokemon Go AR mode is counted as using a phone camera and should be disabled when the game is played within office premises.

    Analyse Employee Performance

    Look beyond the amount of screentime used by an employee, instead analyse their performance. If you notice a huge drop in performance after the viral game hit the office - it’s definitely worth talking to the employee and highlighting the use of the game a possible problem.

    If an employee is playing the game without letting it affect their performance you should just leave it instead of trying to micromanage their time. Most high-performers can be trusted to manage their time efficiently, so if they need to a couple of minutes to swipe through social media or a couple of Pokeballs, trust them to do that while getting their job tasks done too.

    Set Deadlines Clearly

    Research has shown that employees tend to waste time browsing social media and playing games when they don’t have enough to do. This typically happens when you don’t also have any set work deadlines and are just meandering through tasks. To avoid this happening, it’s important to set clear tasks and priorities for your team either on a daily or weekly basis.

    While employees will most likely play the game during their breaks, you will be restricting the game to their downtime since they have to check off their day's work against their prioritised tasks.

  • Tips to Increase Productivity at Work

    Given the limited number of hours in a workday, being efficient with time management is crucial. One way to do so is to work smarter as opposed to worker more hours. The only factor that requires merit is the need for more deliberation with your time management. Here are some tips on how to increase productivity at work by working smarter!

    1. Track and limit the time spent on tasks: Become an expert in gauging time to be spent on certain tasks with the help of the Rescue Time app.
    2. Take breaks regularly: Whilst some will contest this, taking scheduled breaks will allow your brain to jumpstart it’s concentration levels. It’s been said that a person’s concentration starts to wane after 45 minutes on the same task.
    3. Set manageable self-imposed deadlines: Setting deadlines especially to open-ended projects can greatly affect the focus and productivity as you are watching the clock.
    4. The “Two-Minute” rule: A rule penned by Entrepreneur Steve Olenski, it involves making the most of small time windows to get tasks done, especially if they can be completed within 2 minutes or less.
    5. Saying no to meetings: Meetings can often eat up a lot of your time. Choose to have them over other mediums such as chat, phone, or a web-based meeting platform. As long as you are getting the same goals/tasks completed, your physical presence should not be a necessity. If a physical meeting IS required, consider having a standing meeting as it has shown to drive engagement and performance.
    6. End multitasking: Many would assume that multitasking actually gets a lot done, but experts say it could very well be the opposite. Focusing on one goal can help finish it faster than scattering it in various projects.
    7. Utilise commute time: If you are indeed commuting and you’re able to utilise your phone, take that time to read and respond emails, create your daily plan or even brainstorm ideas.
    8. Minimising Interruptions: Setting office hours, closing the door and or even working from home during critical projects is a good way to ensure your productivity soars and you get tasks done.
    9. Set an appealing environment: Sometimes having something to look at can be inspiring, even the wall colour helps. That is why most offices attempt to incorporate blue in their colour palette as it is found that it drives productivity.
    10. Turn off notifications: Something that relates to minimising interruptions, often putting your ringer on silent or disabling text/social media notifications can greatly help in focusing on the tasks at hand.
  • 5 Ways to Be More Productive at Work

    If you’re looking for ways to ease your burden with your never ending to-do lists but achieve results and feel accomplished at the end of each work day, we’ve got news for you. Don’t be overwhelmed by the pile of documents on your desk (easily stow those away in a lockable cabinet) and get to work with these 5 tips on how to be more productive at office.

    First off, you need to understand that an unproductive day is a day wasted and you will only have another day to cover up the work you had missed – which will only burden you more. Also move away from work myths of yesteryear of looking busy and stressed. Attending day long meetings and answering a hundred emails doesn’t mean you have accomplished something. At the end of your work day you need to assess what results came from your time at office. What did you work towards and what was accomplished. Results oriented corporate philosophies are all the rage, where its how many results did you accomplish over how long you put in that day.  Here’s how you do it.

    1. Prioritising your Work Tasks: By setting a maximum of 3 priorities you have set for yourself a tangible and possible goal. Rather than a never ending to do list you have given yourself 3 items to accomplish. You may have a weekly to do list with the entire list of things required from you, but for that particular day, you need to set aside time for those select tasks and work towards accomplishing them.

    2. Always take on the Most Important Tasks: No matter how hard it is, always choose the important item on the list so that it’s over and done with.

    3. Email Control: Limit your time spent checking and replying to email. Unless you are in customer support services, there is no need for you to respond right away. By setting aside a periodic time table to check your email and respond to a lot in one go you are focusing on the task at hand.

    4.  Limiting Your Times Spent in Meetings: Meetings can most of the time be a waste of time. Cut down all meetings to a maximum of 20 minutes in order for topics to be conveyed faster rather than having to idle in a boardroom or meeting room.

    5. Set Agendas for Meetings and Stick to them: One way of making sure you limit your time spent in meetings is having a strict agenda for proper structure, thus saving time idling during the meeting as all meeting stakeholders will enter the room with all information on point.

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