Staying organised can be tough, especially if you’ve got a lot of things that lend themselves well to creating clutter. Hiding things away in desk drawers and boxes may seem like an easy office storage solution, however this does not fix the problem in the long term as chances are you won’t be able to find important resources when you require them. Here are some of the Telkee key cabinet team’s favourite go-to organisation tips to ensure you’ll not only have a clutter free workspace, but also be able to find your important resources in seconds.
Tip 1 : Trash all outdated paperwork and resources
This is obvious enough, but designate some time to declutter your workspace monthly. Most of the items you are keeping have no further use. Don’t be a packrat when it comes to papers, trinkets, and more. “When in doubt, throw it out.” Throw out any old documents, keys, files etc that are not required. Don’t rush this step incase you throw out required information accidentally, instead try rooting through drawers one at a time.
Tip 2 : Categorise all resources clearly
Categorise everything you’ll be keeping with folders or other related storage solutions. For instance if your business requires a lot of keys, instead of leaving them lying around invest in a good quality lockable key cabinet that comes complete with numbered hooks. Use numbered printed key tags to file your keys accordingly on each related hook in the key rack and always make sure to place them in their correct place for easy access. With this simple tip you know you’ll be keeping your valuable resources safe and reduce the risk of theft and loss.
Don’t forget to use obvious names or a numbering system when organising your resources. A folder named “Meeting October” is less obvious than “Meeting Oct.16 Sales” when you need to find a document in a hurry and will be so much easier than having to go through mountains of folders.
Tip 3: Have a designated clean up time everyday
Schedule 15 minutes of cleanup time each day. Perhaps, first thing when you come in. Or if you are really disciplined, before heading home. Put it right on your calendar so that you allocate time for it.
Tip 4: Enlarge your workspace
If you really have too much important stuff that just won’t fit on your desk, the next solution would be to enlarge your workspace with some adjustable shelf cabinets that are great for some extra storage that is still secure and organised.